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Privacy Policy

1. Introduction

Welcome to Astra Bot ("the Bot", "we", "us", or "our"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Discord bot service. By inviting Astra Bot to your Discord server or interacting with it, you agree to the collection and use of information in accordance with this policy.

2. Description of Service

Astra Bot provides the following features:

• AI-powered chat responses using Groq AI
• Context-aware conversation handling
• Intelligent moderation assistance
• Natural language processing
• Custom AI personality configuration

Astra Bot is part of the Eclipse Engine bot ecosystem and shares certain security features with other Eclipse Engine bots.

3. Information We Collect

3.1 Automatically Collected Information

• Message Content: User messages sent to AI, AI responses generated
• Conversation Context: Recent message history for context (temporary)
• User Information: User IDs, usernames for response personalization
• Command Usage: AI commands executed, response times
• Model Interactions: Groq AI API calls, token usage
• Server Information: Server ID, server name
• Technical Data: Timestamps, error logs, performance metrics

3.2 User-Provided Information

• Configuration Settings: Server-specific bot settings and preferences
• Custom Content: Any custom messages, settings, or parameters you configure

3.3 Blacklist Data

Astra Bot participates in the Eclipse Engine shared blacklist system. This includes:

• Server IDs identified as problematic across the Eclipse Engine ecosystem
• Timestamps and reasons for blacklist entries
• This data is shared across all Eclipse Engine bots for consistent protection

4. How We Use Your Information

We use the collected information for the following purposes:

• Bot Functionality: To provide core features and services
• Service Improvement: To understand usage patterns and enhance features
• Server Configuration: To customize bot behavior per server
• Analytics: To monitor performance and identify issues
• Security: To detect and prevent abuse or malicious activity
• Cross-Bot Protection: To maintain the shared blacklist system for community safety

5. Data Storage and Security

5.1 Storage Infrastructure

All data is stored securely using Firebase Cloud Firestore with the following measures:

• Encrypted connections (TLS/SSL)
• Access control through Firebase security rules
• Regular security updates and monitoring
• Data redundancy and backup systems
• Industry-standard encryption for sensitive data

5.2 Data Retention

• Active Server Data: Retained while the bot is in the server
• Usage Logs: Retained for 90 days for debugging and analytics
• Blacklist Entries: Retained indefinitely for security purposes
• Configuration Data: Automatically deleted when the bot leaves a server

6. Data Sharing and Disclosure

6.1 Within Eclipse Engine Ecosystem

Certain data is shared across Eclipse Engine bots:

• Blacklist information for consistent server protection
• Server security status and threat indicators

6.2 Third-Party Services

We use the following third-party services:

• Discord API: For all bot functionality and communication
• Firebase: For secure data storage and management
• Groq AI: For AI processing (Astra Bot only)

6.3 Legal Requirements

We may disclose information if required by law or in response to valid legal requests.

7. Your Rights and Choices

7.1 Data Access

You have the right to request access to the data we store about your server or user account.

7.2 Data Deletion

You can request deletion of your data by:

• Removing the bot from your server (automatic deletion of server-specific data)
• Contacting us directly for manual data deletion
• Using bot commands for data management (if available)

7.3 Data Portability

You may request a copy of your data in a portable format by contacting us.

8. Children's Privacy

Astra Bot is not intended for use by individuals under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

9. International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be effective immediately upon posting. Your continued use of Astra Bot after changes constitutes acceptance of the updated policy. We will notify server owners of significant changes through Discord announcements or bot notifications.

11. Discord's Privacy Policy

Astra Bot operates within Discord's platform. Please also review Discord's Privacy Policy to understand how Discord handles your data.